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Officers responsibilities: A quick overview

for club officers

    President

  • Provide the overall leadership and guidance the club needs to meet its standards and achieve its Distinguished Club goals (club success plan)
  • Ensure a positive, supportive environment members need to fulfill their self-development goals
  • Ensure that members participate in and benefit from the Toastmasters Educational Program (in cooperation with the VP-Education) and are actively working towards their CTMs, ATMs, etc
  • Discuss the Distinguished Club Program and the club’s progress toward the 10 goals
  • Ensure that the club actively recruits new members
  • Schedule and chair monthly Executive Committee meetings/Ensure that club officers meet club officer and club meeting standards
  • Ensure that officers attend officer training twice a year

    VP-Education
  • Plan club meetings, completing schedules a few weeks in advance and confirming each schedule in advance of each meeting
  • Promote participation in the educational program, encouraging members to pursue their CTMS, ATMs, CLs, etc
  • Ensure that members are recognized for their achievements
  • Assess progress toward the 10 Distinguished Club goals/Monitor club progress in cooperation with the club president
  • Ensure that modules from the Successful Club Series, Leadership Excellence Series, etc., are done periodically
  • Organize and run club contests in cooperation with the club president
  • Orient new members to the Toastmaster program
  • Preside over meetings in the absence of the president
  • Ensure that officers attend officer training twice a year
    VP-Membership
  • Greet guests, briefly explain the Toastmasters Program, and get their contact information/Keep guest book
  • Follow up on guests/potential new members
  • Assist with filling out new member applications, then give the application and dues to the Treasurer (make a copy of the application for updating your membership roster)
  • Maintain and update the membership list so that it is accurate and current
  • Conduct ongoing membership building in cooperation with the VP-PR
  • Attend officer training twice a year
    VP-Public Relations
  • Promote the club to local media
  • Publicize upcoming events and programs
  • Promote membership building in cooperation with the VP-Membership
  • Be involved with club newsletter and/or Web site
  • Attend officer training twice a year
    Treasurer
  • Manage the club’s finances/Keep records of all financial transactions
  • Announce when dues are due/Collect and send dues to World Headquarters by Oct 1 and April 1
  • Send new member applications to World Headquarters within 48 hours
  • Work with the VP-Membership to contact members who have not paid dues
  • Present verbal and written financial statements quarterly
  • Attend officer training twice a year
    Secretary
  • Keep a file with the Club Charter, Constitution, By-laws, minutes, and any other important club documents
  • Handle general club correspondence
  • Prepare minutes of Executive Committee meetings
  • Take attendance (this is not absolutely necessary)
  • Mail club officer list to World Headquarters within 10 days after an election (however, the president usually does this)
  • Attend officer training twice a year
    Sergeant-at-Arms
  • Help set up the meeting room and make sure the lectern, flag, and banner is in place
  • Keep the club banner, awards, and timing equipment
  • Arrange for food service at meal meetings
  • Help ensure the meeting starts on time
  • Attend officer training twice a year
    Immediate Past President
  • Serves in an advisory role to the club and its executive committee

Karen B
Immediate Past President in 2004-05