General Evaluator's Worksheet
This is a resource for a general evaluator. Print it out and bring it to the meeting (VPE should have a copy as well, if you need it). It should be your best friend.
The worksheet will help you to concentrate on the important parts throughout the meeting.
General Evaluator's Worksheet -- (need Microsoft Excel; open and print).
General Evaluator Role
When you are the General Evaluator, your job is to evaluate the meeting as a whole. This includes evaluating the indivual speaker's evaluators and the role players. Point out the who did an excellent job. Point out whose job can be improved. This way we can all learn and do a better job next time. Be expressive and show how it was done and how it can be improved. End the evaluation on a positive note.
The purpose of general evaluation is to provide constructive feedback on the performance of meeting participants.
Before the meeting
This is not an easy role. Get yourself familiar with it, and with the flow of the meeting (look at the agenda to see it).At the beginning of the meeting
When called upon the Toastmaster, explain your role.During the meeting
It's best to sit at the back and obseve the whole meeting. When you sit at the back, you can see and observe everything. Watch for things that could be improved. Watch for things that were well done. Write them down.During general evaluation
When called upon the Toastmaster to do the general evaluation, you take over the meeting until the evaluation and reports section of the meeting is done. Here's what you need to do: 1) Call the individual evaluators
- Welcome each prepared speech evaluator to the lectern.
- Watch out here to make sure that every evaluation contains some constructive critism, if not, point it out later
2) Call the individual role players to give their reports(call the Wordmaster at the end, so we can still squeze the word in :-).
3) Give your evaluation.
What to look for
* Did everything happen as it was supposed to happen?* Observe every participant's performance. Comment on good performance and suggest improvements, if any. Comment on the preparation, organization, delivery and enthusiasm of each person's function. Do not reevaluate the Prepared Speakers, although (if time permits) you may mention something that the speech evaluator may have missed.
* Follow the General Evaluator's Worksheet for specific areas to look for.
Remember!
To confirm your role with the VPE and the Toastmasters if you haven't done so at the last meeting. Also, if there are some evaluators not at the meeting, make sure you work with the VPE to find a replacement. Communicate with the VPE to see if there were any changes.This is an important role, prepare for it.
Always be positive: make your feedback constructive. Don't criticize negatively without offering ideas on how to improve. Stick to only one or two areas of improvement. People will ignore everything you say if you appear to be too negative. Conclude discussion of each function with praise or congratulations.